Abstract Submission

The deadline for abstract submission for the SWS 2019 Annual Meeting has passed. Please note that due to several extension to accommodate those impacted by the government shutdown, notification of acceptance/rejection is not expected to be sent until March 8, 2019. Additionally, these extensions may impact the announcement of the final presentation schedule. We appreciate your patience and understanding.

Submission Guidelines

+ Submission Process

  • Title: Use a short, specific title indicating the nature of the investigation. Do not include abbreviations. Limit of 150 characters. Please use upper and lower case, e.g., "Valuation of the Ecosystem Services".
  • Author Information: The presenting author will receive all communication relating to the abstract submission. Once you have confirmed that you are the presenting author you may add any additional authors. To add an additional author, you will first be prompted to search for the individual in the system. If your additional author does not appear in the results, you may add the author manually.
  • Abstract Body: Abstracts must be 2500 characters or less (approx. 300 words), including spaces and should address the following: background, objectives, methods, results and conclusion. Tables, figures and references are not allowed.
  • Topics: Please select two of the following topics that are most relevant to your submission. Once you select your two topics, please be sure to rank them as 'primary' and 'secondary' as the order of your topics will be considered when reviewing and scheduling the oral presentations.
  • Consent: Please indicate whether you consent to have the abstract published in the June Issue of "Wetland Science and Practice", after presentation at the SWS 2019 Annual Meeting?
  • Finalize: Review all the abstract information before hitting submit. You can login at any time from submission to the deadline to make edits.

+ Restrictions

Presenters are limited to one oral presentation in the contributed sessions, one invited symposium presentation and one poster presentation. Meaning, each person may only give one presentation per presentation type. You may submit multiple abstracts for contributed sessions and poster presentation but only one will be chosen for each presentation type. Authors who wish to be considered for a Student Award must be a current SWS member.

+ Review Process

Abstracts will be evaluated on the basis of originality, significance, relevance to wetlands, and scientific/technical merit. Each abstract will be reviewed by the Abstract Review Subcommittee based on the primary topic selected during the submission process.

+ Notification

The main author will be notified of acceptance or rejection of the abstract no later than March 8, 2019. Full instructions concerning preparation and presentation of accepted abstracts will be included.

+ Registration

All presenters are required to register and are responsible for their own meeting registration, travel fare and hotel accommodations. Registration must be completed by the applicable deadlines.

If you are seeking travel assistance, visit the Society Awards page for opportunities.

+ A/V Requirements

All oral presentation rooms will contain a podium, microphone, PC laptop, and a projector with a VGA connection.

+ Oral Presentation

  • The final schedule will be announced in April 2019 and will include your presentation's scheduled date and time during the meeting.
  • Each accepted oral presentation will be allocated 20 minutes, including time for questions.
  • Your powerpoint should be formatted as a widescreen presentation.
  • Arrive ten minutes early to your scheduled session with your presentation saved on a flashdrive and prepare it on the computer in the session room.
  • Each contributed session will be run by a session moderator that will be determined in April of 2019. If your session does not have a moderator, the first presenter of the session should step in as a moderator.

+ Poster Presentation

  • Poster display numbers will be provided to presenters in an email after acceptance.
  • All illustrations and lettering should be prepared beforehand. The poster display is not to be solely the typed manuscript pinned to the poster board.
  • The display should be arranged in a logical, coherent fashion to fit the display area that is 4’ high x 8’ wide. Your poster should provide the following information:
    • Title
    • Author names and affiliations
    • Acknowledgements, including sources of support or funding
    • Background, objectives, materials and methods, conclusions and discussion
    • Appropriate visuals including charts, graphs, photographs, etc.
    • References, if applicable
  • We will supply the poster frame and push pins. You are responsible for any materials or supplies needed to present the poster. No audiovisual or electrical outlets are provided for poster presentation.
  • Please remember to keep the display area neat. If your message exceeds poster space, consider making photocopied handouts available.

+ Accessing Abstracts

Accepted abstracts are accessible online through the Abstract Search Site and the SWS 2019 Annual Meeting mobile app. To view last year's abstracts, click here.